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Campus Services

University Support Services

FAQ

  • Faculty & Staff can request reservations for: Departmental meetings, conferences, luncheons, receptions, etc.
  • CSU-affiliated Organizations, as advisers for Registered Student Organizations and other CSU academic activities.

Columbus State University welcomes the opportunity to host community events. Non-CSU Campus members must have a full time faculty or staff campus sponsor who will make the request on your behalf. Each request will be considered. Events staff will not be able to find or assign campus sponsors for outside groups.

Submission of an events request should be done in accordance with the following general guideline:

Participants Submit at least
Over 50 10 working days in advance
Over 100 20 working days in advance
Over 300 12 weeks in advance
Over 500 6 months in advance

Requests for space require a minimum of five working days to process. Facilities Coordinator makes every effort to accommodate your request as quickly as possible.

Please send an email to the Facilities Coordinator of the building, at least 2 business days prior to the event and include:

  • Your reservation confirmation number
  • Name of your event
  • Date and Time of your event
  • Location of your event

Due to the numerous notifications and considerations taken for each event, same-day space reservations will not be accommodated with the exception of self-serve conference rooms if available. Faculty and Staff can make reservations up to one year in advance for events. We will make every effort to accommodate your request but can not guarantee classrooms as they can not be booked until the Academic Calendar is imported.

You must notify Facilities Coordinator of changes or adjustments that need to be made no less than 72 hours prior to your event This is to ensure that all support departments and employees have ample notification for the following services: event setup, equipment rentals, audio/visual scheduling and support, parking, security, plant operations (grounds, custodial, HVAC), event break down, public relations (press releases, photographs), environmental (tent permits, etc.), alcohol permissions, etc.

Events & Logistic Services Department can offer guidance in regards to planning. To help produce the best event possible, we have created a sample timeline and sample events checklist that should help answer many of your questions.

Events & Logistic Services does not provide decorations for events; however, we have linens available for a cost. We can provide information on various vendors and resources that may suit your needs. For assistance, please email Events & Logistic Services.

Some campus venues have audiovisual equipment as part of a standard set up. When equipment is not standard, you will be referred to the appropriate office for portable equipment. In some cases it is necessary for a technician to work with special equipment. Also, there may be a charge to use or rent equipment. Keep in mind that equipment and personnel are NOT normally available on a last minute basis.

Visitor parking is available for off campus guest. For large events, other arrangements must be made through the Events & Logistic Services office.

The CSU Cougar Scheduler Reservation System can be viewed on the Cougar Scheduler by clicking here. An account is not needed to view campus events.

CSU has many facilities to accommodate the following events:

  1. Weddings/receptions
  2. Bridal/Baby Showers
  3. Birthday parties
  4. Non-Registered Student Organizations faith-based services
  5. Family reunions
  6. Non-affiliated holiday parties
  7. Non-affiliated repetitive meetings/luncheons
  8. Solicitation seminars/programs
  9. Events deemed not in the best interest of the University by Events & Logistic Services Department.

There are simple things you can do to make your special event more earth-friendly. From eliminating disposable plates and utensils to making sure recycle bins are available, there are many ways you can make a difference.

You can view general guidelines for hosting a sustainable event online through the Environmental Protection Agency and Green Meetings. For more information on CSU sustainability, please click here to visit their site.

When you review scheduled events in Cougar Scheduler, the times reflected are only the start and end times of the event.
However, the time to set up the event and to break down the event are not shown. For example, a room has an event listed in Cougar Scheduler to begin at 1:00 pm and you would like to use that same room from 11:00 am to 12:00 pm but are denied a reservation. This is because that room was given time in the event reservation for setting up and breaking down the event.